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Exhibitor Zone

Everything you need to know to exhibit at market
Welcome to the Exhibitor Zone

Our goal is to help you have a well organized and successful market.

All mandatory forms, supplier order forms as well as market information can be found in this zone.

We look forward to welcoming you to Biloxi in February!

Exhibition

Checklist & Reminders


Act Now

Pre-Show Reminders

  • October 2020 – February 2021: Market Your Booth Presence On Social Media
Exhibitor

Deadlines


ACT NOW

Thursday, January 23, 2020

Friday, February 7, 2020

Sunday, February 9, 2020

  • Advance Shipping Deadline-must arrive on or before this date (Deliveries received after February 9 will incur a surcharge)

Tuesday, February 11, 2020

 

Market Schedule

Exhibitor Setup

Tuesday, February 23, 2021
1:00pm – 5:00pm

Wednesday, February 24, 2021
8:00am – 8:00pm

Thursday, February 25, 2021
7:00am – 9:00am

Market Hours

Thursday, February 25, 2021
10:00am – 6:00pm
*9:00am – 10:00am reserved for at-risk attendees

Friday, February 26, 2021
10:00am – 3:00pm
*9:00am – 10:00am reserved for at-risk attendees

Exhibitor Move Out

Friday, February 26, 2021
3:00pm – 7:00pm

Location

MS Coast Convention Center
2350 Beach Blvd,
Biloxi, MS 39531

Contacts

Please contact our operations team with any questions about your exhibit set-up:

Barbara Stroup
770-559-0293 ext. 4
barbara@marketmakerevents.com

Bruce Wilson
404-217-2791
bruce@marketmakerevents.com

Sammie Baker
770-559-0293 ext. 2
sammie@marketmakerevents.com

 

 

General Information

General Service Contractor: Labor, freight and booth furnishings
Certificate of Insurance

ALL EXHIBITOR MUST SUBMIT THEIR CERTIFICATE OF INSURANCE NO LATER THAN:  DECEMBER 1, 2020. 

Forms to be sent directly to sammie@marketmakerevents.com.

Click here for instructions on how to set up your insurance certificate.

If you do not have an insurance company and need a resource, please click here to purchase your market insurance certificate.

Registration & Badges

To facilitate a safe environment and to manage traffic flow and physical distancing, attendees and exhibitors are required to pre-register for the 2021 Gulf Coast Flooring Market.

BADGE LIMIT: Due to new standards for safe, physical distancing, exhibitors will be limited on the number of staff badges based on their space size.  For every 100 sq. ft. in an exhibit space, 2 exhibitors will be allowed. If you have booth set-up personnel who are not attending market days, do not include them on your pre-registration.  Booth set-up personnel will be issued special wristbands to access the building on set-up day(s).  If you have any questions or concerns, please contact Sammie Baker at sammie@marketmakerevents.com.

Red Carpet Club nomination lists to be sent directly to sammie@marketmakerevents.com.

Lead Retrieval
To order Lead Retrieval, go online to prereg.net/connect to place your order or fill out this Lead Retrieval Order Form and email or mail back to the QMS office. Please place your orders by December 7, 2020 to receive the lowest rates. Please contact Kelsey Wigley at QMS, with questions or order forms.

QMS Services, Inc.
6840 Meadowridge Court
Alpharetta, GA 30005
Exhibitor Booth Inclusions

All booths are sold as raw space only with a contracted OPTION for you to add a drape package when you are booking your booth space.

Furniture, including table and chairs, nor temporary flooring, including carpet, are included in your booth fees.

Your booth fee includes
      • Floor decal with company logo
      • Customized marketing invitations
      • Red Carpet Club nominations for your top 25 accounts

If you need to order drape, marketing invitations and RCC nominations, please contact Sammie Baker

Official Show Contractors
General Service Contractor Shepard Exposition Services
Electrical Shepard Exposition Services
Catering Legends Catering
Registration QMS Registration
Lead Retrieval QMS Registration
Exhibitor Insurance Insurance4Exhibitors
Housing Connections Housing

 

Hotels & Travel

Reserve Your Room

Hotel Reservations
Please be aware of hotel scams. Reserve your room as soon as possible to receive the group discounted rates.

 

Event Parking

Parking will be available for free at the MS Coast Convention Center.

Click here for directions to the MS Coast Convention Center.

Catering

In-Booth & Event Catering

2021 Catering Information Pending. 

Shipping & Market Move-In

Advanced Shipping

Save Time & Money
Send your freight to the advance warehouse to ensure a timely delivery.

  • Thursday, January 16, 2020: First day for warehouse deliveries without a surcharge
  • Wednesday, February 5, 2020: Last day for warehouse deliveries without a surcharge
  • Sunday, February 9, 2020: Last day for warehouse deliveries

Advance Shipments Address

[Exhibiting Co. Name & Booth Number]
Gulf Coast Flooring Market
c/o UPSF/Shepard Exposition Services
3021 Anton Street
Mobile, AL 36612

Please refer to your Material Handling documents in your Shepard kit to review rates and shipping labels.

Login to check material handling rates on market shipments: https://www.shepardes.com/olk/intro.asp

Direct Shipping

Direct Shipments Address

c/o Shepard Exposition Services
[Exhibiting Co. Name and Booth Number]
Gulf Coast Flooring Market
Mississippi Coast Coliseum & Convention Center
2350 Beach Blvd
Biloxi, MS 39531

Wednesday, February 12, 2020 at 8:00 AM: First day freight can arrive at show facility

Please refer to your Material Handling documents in your Shepard kit to review rates and shipping labels.

Login to check material handling rates on market shipments: https://www.shepardes.com/olk/intro.asp

Outbound Shipments

Outbound Shipments

It is the responsibility of each exhibitor to arrange for transportation of booth materials after the event. Our Customer Service Representatives are available pre show, during the show, and during move out to assist you in arranging shipping through our official carrier Shepard Logistics. For peace of mind and easy set up, contact Shepard Logistics before the event for transportation services to and from the event.

Shepard does not provide UPS, FED-EX, or other carrier specific labels. Exhibitors must schedule pick ups directly with all carriers as well as provide carrier specific shipping labels

POV: Privately Operated Vehicles Program

Motorized vehicles are not to be operated by an exhibitor within the boundaries of the campus.

Pallet Program

Pallets

Per Pallet Pricing can be found, HERE.

Please find additional information regarding pallets in the Material Handling Documents of your Shepard Exhibitor Kit.

Utilities

Electric, Water & Air

Electrical Service
Electrical can be ordered through Shepard Exhibit Services.

Please order your electrical as soon as possible and remember to include the location grid noted where you would like the power drop(s). Please place all orders by January 23, 2020.

Please find the Electrical Order Form in your Shepard Exhibitor Services Kit.

Internet & Telecom

Internet

Order Internet through the MS Coast Convention Center here, 2021 IT Services Form.

Marketing: Tools for a successful market

Marketing Toolkit

Help your brand rise above the rest! Boost exposure with these promotional opportunities. Order your free marketing toolkit today.

Free Marketing Resources

  • Appointment Postcards
  • Custom Social Media Assets
  • Custom PDF Invite
  • Custom Email Invite
  • Custom Banner Ad
  • Company Online Profile
  • VIP Buyer Nominations
Paid Marketing Resources

  • Show Directory Ad
  • Sponsorships
  • Website Banner Ads
  • Newsletter Banner Ads
  • Email Sponsor
Free Promotional Opportunities

Sammie Baker
770-559-0293 ext. 2
sammie@marketmakerevents.com

Paid Promotional Opportunities

Contact Your Sales Rep Today

Interested in being featured on our social media or website? Email images, copy, & a testimonial to sammie@marketmakerevents.com for free exposure!

Sponsorships

Stand out from the crowd!
Sponsorships help set you apart from the pack and stand out as an industry leader. Sponsors are acknowledged on the Gulf Coast Flooring Market website, within all attendee marketing materials, within our on-site graphics and featured in the registration portal and the show program.

Red Carpet Club: VIP Nominations

Take advantage of our top marketing program.
You, as an exhibitor, are able to wine and dine your top buyers at the Red Carpet Club at the SE Flooring Market! The top 250 accounts are nominated by our exhibitors to be invited to the prestigious Red Carpet Club and enjoy:

      • Personalized invitations to the show
      • Free Wi-Fi
      • Complimentary food and beverages
      • And More!
There is no charge for participating in this program and all lists are kept private.

Nominate your top buyers
Download the Red Carpet Club Nomination Form to help set up your Red Carpet Club list.


Questions?
Please submit any questions and all list entries to:

Sammie Baker
770-559-0293 ext. 2
sammie@marketmakerevents.com

Rules & Regulations

Labor Rules & Jurisdiction

Please download and submit the GCFM Labor Rules & Jurisdiction Form

 

Exhibitor Appointed Contractors

Please find the Exhibitor Appointed Contractor form on Page 7 of the GCFM Shepard Exhibitor Kit. Please complete and submit form to Shepard by Thursday, January 16, 2020.