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Exhibitor FAQs

Brush up on the essentials about exhibiting at Southwest Flooring Market

Frequently Asked Questions by Exhibitors

How much does it cost to exhibit?

Exhibit costs depend on booth space and size.

Please contact our sales team for any booth requests or questions:

Angela O’Reilly
770-559-0293 ext. 3
angela@flooringmarkets.com

Kathy Sullivan
770-559-0293 ext. 9
kathy@flooringmarkets.com

Don’t have a Sales Rep?

Contact
Lori Kisner
770-559-0293 ext. 5
lori@flooringmarkets.com

Where is the market taking place?

The 2025 Southwest Flooring Market will take place at the:

Loews Arlington Convention Center

1st Level Exhibit Hall

888 Nolan Ryan Expressway

Arlington, TX 76011

How do I register my booth staff?

All booth staff must have a badge to enter the exhibit hall. Please register your exhibit staff here.

What is included in the booth fees?

All booths are sold as raw space. Your booth fees include a free Marketing Toolkit that includes customized graphics, invitations, and appointment postcards for sending to customers and prospects you would like to invite to market.

The booth drape is not included in your booth fees. To order drape, please contact lori@flooringmarkets.com.  Booth drape is $1.99 per linear foot.

Exhibitors are encouraged to bring their own booth displays, floor coverings, and equipment, but if they prefer to rent this equipment for a move-in-ready booth, please refer to the exhibitor kit. Furniture, including tables and chairs, and temporary flooring, including carpet, are not included in your initial booth fees.

When will I be able to order furnishings and electric?

Exhibitor services are available now.

For booth furnishings, please refer to the Grit Expo exhibitor kit

For electrical and dedicated internet, please refer to the Encore link.

 

Are There Hotels Nearby for My Stay?

You can secure a room at the Loews Arlington Hotel while availability lasts. If the Loews Arlington is fully booked, we suggest exploring the many accommodation options in the Arlington Entertainment District through your preferred booking platform.

What kind of tape can I use to adhere my flooring materials?

Approved tape is: Polyken 105C Double-Coated Cloth Carpet and Mounting Tape

If you use a tape or another product that has not been approved by the facility and you damage the floor, you will incur a charge up to $20.00 per sq. foot depending on the extent of damage that you have caused.

Can I order food & beverages in my booth?

In-booth catering can be ordered through Loews Arlington here.

When can I set up my exhibit space?

Exhibitor Move-In

Wednesday, January 8  –  8:00 am – 6:00 pm

For exhibits larger than 600 sf, you may arrange for targeted set up starting at 1:00 pm on Tuesday, January 7.  Please email Lori Kisner at lori@flooringmarkets.com to arrange for a targeted move-in.  

 

Where can I park?

Parking is available for a fee at the Loews Arlington Hotel.  Alternatively, you may find parking at Texas Live, located across the street from the Loews Arlington.

Do I have to pay for parking?

Parking is available for $28 per day at the Loews Arlington Hotel.  Alternatively, there is parking across the street at Texas Live. 

Where do I go when I arrive to market?

Exhibitor Arrival TBD

This information will be available on November 1, 2024

Is there free Wi-Fi?

Wi-Fi will be available for free to all exhibitors and attendees.  For faster internet, exhibitors can order internet service from Encore here.  

When can I begin to tear-down my booth?

Exhibitor Move-Out is from 2:00 – 7:00 pm on Friday, January 10.  ABSOLUTELY NO EARLY MOVE-OUTS ARE PERMITTED.  Attendees expect exhibitors to be fully intact until the end of the show.

When do I need to be moved out by?

Move-out ends at 7:00 pm on Friday, January 10, 2025

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