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Exhibitor Zone

Everything you need to know to exhibit at market
Welcome to the Exhibitor Zone

Our goal is to help you have a well organized and successful market.

All mandatory forms, supplier order forms as well as market information can be found in this zone.

We look forward to welcoming you to Arlington in January!

Exhibition

Checklist & Reminders

Exhibitor

Deadlines


Act Now

Act Now

Monday, December 12, 2022

Tuesday, December 20, 2022

Thursday, December 22, 2022

Tuesday, January 3, 2023

 

 

  • Advance Shipping Deadline. Must arrive to warehouse on or before this date. (Deliveries received after January 3 will incur a surcharge)

Monday, January 9, 2023 @ 8:00am

  • Direct Shipping Start Date. Cannot arrive to facility before this date.

 

Market Schedule

Exhibitor Setup

Please refer to the Target Move-In Plan to see your scheduled move-in time.

Click here to view a stadium map of the hand carry doors.

All exhibitors are required to be set and show ready no later than 6:00pm on Wednesday, January 11th.

Market Hours

Thursday, January 12, 2023
9:00am – 5:00pm

Friday, January 13, 2023
9:00am – 2:00pm

Exhibitor Move Out

Friday, January 13, 2023
2:00pm – 8:00pm

Location

Globe Life Field
734 Stadium Dr
Arlington, TX 76011

Contacts

Please contact our operations team with any questions about your exhibit set-up:

Barbara Stroup
770-559-0293 ext. 4
barbara@flooringmarkets.com

Sammie Baker
770-559-0293 ext. 2
sammie@flooringmarkets.com

 

 

General Information

General Service Contractor: Labor, freight and booth furnishings
Booth Services: Direct Links

Please refer to the Shepard Full-kit for more information. Due to new building requirements and in accordance to capacity regulations, all exhibitors MUST submit their Material Handling order form. This will allow the building and Shepard to properly schedule on-site shipments in order to regulate the docks and move in doors.

Certificate of Insurance

ALL EXHIBITORS MUST SUBMIT THEIR CERTIFICATE OF INSURANCE IN ORDER TO EXHIBIT.

Forms to be directly sent to sammie@flooringmarkets.com.

Click here for instructions on how to set up your insurance certificate.

If you do not have an insurance company and need a resource, please click here to purchase your market insurance certificate.

Registration & Badges

VIP List
Exhibitors are encouraged to submit a list of their top 100 buyers to receive priority treatment and a personal invitation to market. Exhibitors who participate in the VIP program and submit a minimum of 100 buyers will receive $100 in drink tickets, a bolded listing in the market directory, and 1 complimentary social media post of the content of their choice. Click here to download a template. All lists to be submitted to sammie@flooringmarkets.com.

Lead Retrieval
To order Lead Retrieval, go online to prereg.net/connect to place your order or fill out this Lead Retrieval Order Form and email or mail back to the Eleventh & Gather office. Please place your orders by December 12, 2022  to receive the lowest rates. Rates will increase after December 12, 2022. Please contact Heidi Stenson at Eleventh & Gather, heidi@prereg.net with questions or order forms.

Eleventh & Gather
6840 Meadowridge Court
Alpharetta, GA 30005
Exhibitor Booth Inclusions

All booths are sold as raw space only with a contracted OPTION for you to add a drape package when you are booking your booth space.

Furniture, including table & chairs, nor temporary flooring, including carpet, is included in your booth fees.

Your booth fee includes:
      • Floor decal with company logo
      • Customized marketing tools and invitations
      • VIP buyer nominations for your top 100 accounts

If you need to order drape or marketing tools, please contact Sammie Baker.

Official Show Contractors
General Service Contractor Shepard Exposition Services
Electrical Edlen
Catering GLF Catering
Registration Eleventh & Gather Registration
Lead Retrieval Eleventh & Gather Registration
Exhibitor Insurance RainProtection
Housing Live! By Loew’s – Arlington 

 

Hotels & Travel

Reserve Your Room

Hotel Reservations

The Loews Hotel, located directly across from Globe Life Field, is our official hotel for the Southwest Flooring Market.

Room rates for the block are $219 + associated taxes. All reservations should be made directly through the link below.

CLICK HERE TO BOOK YOUR ROOMS! Make your reservations by December 2oth to receive the group block rates.

Event Parking

Parking will be available in Lot R.

Rental Cars

Learn more about available rental car options.

Food & Beverage

In-Booth & Event Catering

Click here to view the SWFM 2023 In-Booth Catering Menus.

Please Submit All Catering Orders to the
Following Email with the Credit Card Authorization Form:
TXBBCatering@DelawareNorth.com

All Catering orders must be received no later than December 20, 2022.

 

Shipping & Market Move-In

Advanced Shipping

Material Handling

Due to new building requirements and in accordance to capacity regulations, all exhibitors MUST submit their Material Handling order form.  This will allow the building and Shepard to properly schedule on-site shipments in order to regulate the docks and move in doors.

View the Pallet Rates form to take advantage of the material handling rates.

Save Time & Money
Send your freight to the advance warehouse to ensure a timely delivery.

      • Tuesday, December 13, 2022: First day for warehouse shipments without a surcharge
      • Tuesday, January 3, 2023: Last day for warehouse shipments without a surcharge
      • Friday, January 6, 2023: Last day for all warehouse deliveries
      • Monday, January 9, 2023: First day freight can arrive directly at show site
Advanced Shipping Address

[Exhibiting Co. Name & Booth Number]
Southwest Flooring Market
YRC c/0 Shepard Expositions Services
12340 E Northwest Highway
Garland, TX 75228

Warehouse Hours: M-F | 8:00am – 4:00pm
Please note warehouse closure dates: December 23-26, January 2

Advanced shipping labels are available via Shepard. Click here to view the kit.

Login to check material handling rates on market shipments: Shepard (shepardes.com)

Direct Shipping
Direct Shipping Address

c/o Shepard Exposition Services
[Exhibiting Co. Name & Booth Number]
Southwest Flooring Market
Globe Life Field
734 Stadium Dr
Arlington, TX 76011

Login to check material handling rates on market shipments: Shepard (shepardes.com)

Freight cannot arrive directly before Monday, January 9, 2023 at 8:00am.

Outbound Shipments

Outbound Shipments

Please view the Outbound Shipments form on page 23 of the exhibitor services kit. Please find additional details and forms regarding shipments included in your Shepard Exhibitor Kit.

Target Plan

Please refer to your targeted move in schedule and plan to have your team pre-registered before they enter the building at TBD.

Click here to view the Target Move-In Plan.

Exhibitors will be able to hand carry items through the North and Southwest entrances. Click here to view the stadium map.

Move In Date & Time
Exhibitor sending freight directly to the stadium cannot move in prior to the time noted on the target plan.

Are you looking to adjust your move in time?

Times may be adjusted if freight is sent to the warehouse. Please contact Barbara Stroup in writing to request any change in your scheduled target move in or fill out this form by Thursday, December 22, 2022.

POV: Privately Operated Vehicles Program

Globe Life Field will not allow any motorized vehicles to be operated by an exhibitor within the boundaries of the campus.

Pallet Program

Pallets

Please find information regarding pallets in the Pallet Rates Document of your Shepard Exhibitor Kit.

Caravan Service

Shepard Offers Caravan Rates to Exhibitors who Exhibit in Multiple Markets

If you are looking to have your booth properties transported from directly from SWFM to SEFM , please click here.

Utilities

Electric, Water & Air

Electrical Service
Edlen is our official and ONLY electrical and lighting contractor that is licensed to work within Globe Life Field.

Please order your electrical as soon as possible and remember to include the location grid noted where you would like the power drop(s). Please place your orders by December 22, 2022. Order online at Edlen.com. 

SWFM 2023 Electrical Order Form

If you have special needs or a question, please call Edlen customer services:

Edlen Electrical Exhibition Services
1201 Houston St.
Fort Worth, TX 76102
Phone: 682-410-9336

Email Edlen Electrical Exhibition Services

Internet & Telecom

Internet

Information coming soon.

Marketing: Tools for a successful market

Marketing Toolkit

Help your brand rise above the rest! Boost exposure with these promotional opportunities. Order your free marketing toolkit today. 

Free Marketing Resources

  • Appointment Postcards
  • Custom Social Media Assets
  • Custom PDF Invite
  • Company Online Profile
  • VIP Buyer Nominations

Paid Marketing Resources

  • Show Directory Ad
  • Sponsorships
  • Website Banner Ads
  • Newsletter Banner Ads
  • Email Sponsor
Free Promotional Opportunities

Sammie Baker
770-559-0293 ext. 2
sammie@flooringmarkets.com

Paid Promotional Opportunities

Contact Your Sales Rep

Interested in being featured on our social media or website? Email images, copy, & a testimonial to sammie@flooringmarkets.com for free exposure!

Sponsorships

Stand out from the crowd!
Sponsorships help set you apart from the pack and stand out as an industry leader. Sponsors are acknowledged on the Southwest Flooring Market website, within all attendee marketing materials, within our on-site graphics and featured in the registration portal and the show program.

VIP Nominations

Take advantage of our top marketing program.
You, as an exhibitor, are able to give your top buyers priority treatment! Exhibitors are able to provide a list of their top 100 buyers to receive a personal invite to market plus priority treatment. Click here to download a template.

Exhibitors who participate will receive $100 in market drink tickets, a bolded listing in the market directory, and 1 complimentary, exclusive social media post of the content of their choice.

There is no charge for participating in this program and all lists are kept private.

Questions?
Please submit any questions and all list entries to:

Sammie Baker
770-559-0293 ext. 2
sammie@flooringmarkets.com

Rules & Regulations

Labor Rules & Jurisdiction

Please download and review the Terms & Conditions from your Exhibitor Services Kit.

Exhibitor Appointed Contractors

Please view the Exhibitor Appointed Contractor form in your exhibitor services kit. Please complete and submit form to Shepard by Tuesday, December 13, 2022.

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