Exhibitor Zone
Everything you need to know to exhibit at marketWelcome to the Exhibitor Zone
Our goal is to help you have a well organized and successful market.
All mandatory forms, supplier order forms as well as market information can be found in this zone.
We look forward to welcoming you to Arlington in January!
Exhibition
Checklist & Reminders
Act Now |
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Pre-Show Reminders |
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Exhibitor
Deadlines
Act Now |
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Friday, December 19, 2025 |
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Monday, December 22, 2025, to January 1, 2026 |
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Friday, January 2, 2026 |
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Tuesday, January 6 & Wednesday, January 7 |
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Resources
Quicklinks
Mandatory Forms
Market Assets
Market Schedule
Exhibitor Setup
Wednesday, January 7, 2026
8:00am – 6:00pm
Market Hours
Thursday, January 8, 2026
9:00am – 5:00pm
Friday, January 9, 2026
9:00am – 2:00pm
Exhibitor Move Out
Friday, January 9, 2026
2:00pm – 7:00pm
Location
Loews Arlington Convention Center
1st Level Exhibit Hall
888 Nolan Ryan Expressway
Arlington, TX 76011
Contacts
Please contact our operations team with any questions about your exhibit set-up:
Lori Kisner
770-559-0293 ext 5
lori@flooringmarkets.com
General Information
General Service Contractor: Labor, freight and booth furnishings
Below is the link for GRIT, our general service contractor for the Southwest Flooring Market. The primary contact on your booth contract should have received a link for your unique login information.
If you did not receive this information, please contact Maria Cortes at exhibitorservices@gritexpo.com.
Please note: The Grit Expositions warehouse will be closed on December 22, 2025 – January 5, 2026. Please arrange shipments to be delivered before or after these dates.
Booth Services
Please refer to the GRIT online kit for booth services.
Exhibitor Service Forms
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- Exhibitor Company Description
- Exhibitor Services Kit
- Exhibitor Insurance
- Click here for instructions on how to set up your own Certificate of Insurance.
- Click here to purchase exhibitor insurance.
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Certificate of Insurance
ALL EXHIBITORS MUST SUBMIT THEIR CERTIFICATE OF INSURANCE IN ORDER TO EXHIBIT.
Forms to be directly sent to lori@flooringmarkets.com.
Click here for instructions on how to set up your insurance certificate.
If you do not have an insurance company and need a resource, please click here to purchase your market insurance certificate.
Registration & Lead Retrieval
VIP List
Exhibitors are encouraged to submit a list of their top 100 buyers to receive priority treatment and a personal invitation to market. Exhibitors who participate in the VIP program and submit a minimum of 100 buyers will receive $100 in drink tickets, a bolded listing in the market directory, and 1 complimentary social media post of the content of their choice. Click here to download a template. All lists to be submitted to lori@flooringmarkets.com.
Lead Retrieval
To order Lead Retrieval, go online using the link below to place your order for lead retrieval. Please place your orders by December 8, 2025, to receive the lowest rates. Rates will increase after December 8, 2025. Please contact Eleventh & Gather, tabitha@prereg.net with questions or order forms.
Eleventh & Gather
170 Depot Street Suite A, Blue Ridge, GA 30513
Exhibitor Booth Inclusions
All booths are sold as raw space only with a contracted OPTION for you to add a drape package when you are booking your booth space.
Furniture, including table & chairs, nor temporary flooring, including carpet, is included in your booth fees.
Your booth fee includes:
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- Floor decal with company logo
- Customized marketing tools and invitations
- VIP buyer nominations for your top 100 accounts
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If you need to order drape or marketing tools, please contact Lori Kisner at lori@flooringmarkets.com.
Official Show Contractors
| General Service Contractor | Grit Expo |
| Electrical | Encore |
| Catering | Loews Catering |
| Registration | Eleventh & Gather Registration |
| Lead Retrieval | Eleventh & Gather Registration |
| Exhibitor Insurance | RainProtection |
Reserve Your Room
Food & Beverage
In-Booth & Event Catering
Click here to view the SWFM 2026 In-Booth Catering Menus.
Please Submit All Catering Orders to Cynthia Ramirez at
- cynthia.ramirez@loewshotels.com
- Phone: 682-666-6146
All Catering orders must be received no later than December 15, 2025
Shipping & Market Move-In
Move In Options
Move-In Overview |
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| The new convention center offers three access points to the exhibit hall: | |
| 1. Advanced Shipping Due to other events happening in the hotel, only one loading dock will be available during move-in. Therefore, all freight must be shipped in advance to Grit Productions for a more efficient and cost-effective move-in process. |
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| 2. Lobby Access If you’re arriving with only a few suitcases or rolling cases, you may enter through the main hotel entrance. The elevator to the hall is just inside the lobby. Please note: Carts or dollies are not allowed in the lobby, and valet staff will enforce this rule. |
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| 3. Privately Owned Vehicle (POV) Access Exhibitors bringing materials in their own vehicles and not requiring a forklift or pallet jack may park on the exhibit hall floor for up to one hour to unload by hand or with a small cart. Space is limited to four vehicles at a time, so please unload within the hour. Vehicle height cannot exceed 8′ high and trailers are not allowed (due to the ramp entrance). Exceeding the one-hour limit will require assistance from Grit, with a $75 cart fee per cart, per trip. We recommend using suitcases or rolling cases to transport exhibit materials directly to your space. |
Direct Shipping
Direct Shipping: All palleted shipments must be sent to the Advanced Warehouse. There is limited dock space at the Arlington Convention Center so direct shipments are very limited. If you need to send smaller shipments directly to the facility, they must arrive between Tuesday, January 6 and Wednesday, January 7. ALL SHIPMENTS THAT ARRIVE TO THE ARLINGTON CONVENTION CENTER BEFORE JANUARY 6 WILL BE SENT BACK TO THE SENDER.
Arlington Convention Center
SWFM26 Booth: (insert exhibitor booth number here)
888 Nolan Ryan Expressway, Arlington, TX 76011
Direct Shipping Labels can be found under shipping instructions here:
Electrical
Electrical & Internet
Marketing: Tools for a successful market
Marketing Toolkit
Exhibitor Marketing Toolkit: click here to download
Help your brand rise above the rest! Boost exposure with these promotional opportunities. Order your free marketing toolkit today.
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Free Marketing Resources
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Paid Marketing Resources
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Free Promotional OpportunitiesLori Kisner |
Paid Promotional OpportunitiesContact Your Sales Rep |
Interested in being featured on our social media or website? Email images, copy, and testimonial to lori@flooringmarkets.com for free exposure!
Sponsorships
Stand out from the crowd!
Sponsorships help set you apart from the pack and stand out as an industry leader. Sponsors are acknowledged on the Southwest Flooring Market website, within all attendee marketing materials, within our on-site graphics and featured in the registration portal and the show program.
VIP Nominations
Take advantage of our top marketing program.
You, as an exhibitor, are able to give your top buyers priority treatment! Exhibitors are able to provide a list of their top 100 buyers to receive a personal invite to market plus priority treatment. Click here to download a template.
Exhibitors who participate will receive $100 in market drink tickets, a bolded listing in the market directory, and 1 complimentary, exclusive social media post of the content of their choice.
There is no charge for participating in this program and all lists are kept private.
Questions?
Please submit any questions and all list entries to:
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Lori Kisner
770-559-0293 ext. 5
lori@flooringmarkets.com